Before the arrival of COVID-19, less than five percent of the U.S. population was working remotely full-time. A Gallup poll conducted in early April 2020 determined that over 60 percent of employed Americans worked from home during the crisis. This year, remote work became a necessity. With social distancing guidelines, government restrictions and serious concerns over a health crisis, businesses worldwide have had to adapt to the times, including allowing all non-essential employees to work from home.
Naturally, transitioning your workplace to remote capabilities at the drop of a mask has presented its challenges. Cybersecurity concerns, an isolated workforce and communication issues are a few of the most pressing issues facing businesses with teams suddenly removed from their everyday work environments. Fortunately, leveraging technology is one solution that can help mitigate many of these issues. With the right people, processes and technologies in place, your entire team can work together from anywhere in a secure, connected, flexible workspace.
Collaboration and Technology
In its most fundamental sense, collaboration is the process of motivating employees to work together toward a shared purpose to reach a collective goal. With the right resources in place and the right technology experts in your corner, you can enable more employee interaction, spark collaboration and increase productivity. Several innovative technologies are available to businesses of all sizes that can maximize workplace collaboration — even during a pandemic.
1) Trust in the Cloud: According to Cisco, cloud data centers will process 94 percent of workloads in 2021. Cloud computing technology gives businesses direct access to the information they need. With workers in the office and at home, file storage applications are secure and allow employees to instantly access and share information. With more flexibility and easy remote access, your team’s productivity will go through the roof.
2) Upgrade Your Software: Cloud technologies do more than store valuable information. When you integrate the cloud with Microsoft Office 365, employees work smarter, more efficiently and improve communication. Teams have access to all their familiar applications. They can work on projects simultaneously, share worksheets in real time, and reduce overlap, miscommunication and other issues that bog down productivity levels.
3) Use Team Collaboration Tools: Microsoft Teams and Slack are two forms of team communication platforms that provide an entire team with a secure, centralized place to communicate and streamline their workflows. Employees can instant message, share files, set up virtual conference calls and collaborate on projects from anywhere. Filtering out the fluff of a traditional email system saves the workforce time and increases productivity.
4) Engage Your Team With Video: Video conferencing software like Zoom and Skype can help your team stay connected and accelerate the decision-making process compared with an email or phone call. Video conferencing tools enhance meetings with recording features, chat messaging, and screen-sharing options for visual engagement. Virtual conference rooms can be an engaging way to assemble your team during a time when they may feel isolated.
The Future of Collaboration
Although many businesses are moving to the above technologies out of necessity, they can become a constant and reliable component of any business model moving forward. Considering that flexible working has become the “new normal,” companies that continue to invest in collaborative tools that increase productivity will work seamlessly in the present day and thrive in the future. We can help your business develop a reliable and affordable IT technology infrastructure that can increase team collaboration and productivity.
Get set up for success with the best collaborative tools. Contact us today.